Published on December 24th, 2009 | by Kyith0
GTD Agenda Review
So far most of the To do List applications that i have been talking about seems to be revolving around the iPhone platform. Don’t worry i am not a fanboy, just that i used this device more than alot of others that i have come across with.
I actually started off using a to do list with Remember the Milk some time ago, so i do know abit on web task management.
This week i was given the opportunity to try out a Web To-Do application called GTD Agenda. GTD Agenda, as its name sounds is a task management application that attempts to be close to what David Allen have envisioned to help a person manages his task.
Like ToodleDo or Remember The Milk, GTD Agenda is those web app that have different tier pricing. The free package gives you just about enough to try, but if you are going to run it as your main to do dashboard then i think its not gonna be enough.
You should be thinking about the Basic and the Premium
Using GTD Agenda
Most of the web apps nowadays would have an element that makes them compatible with GTD (or Stephen Covey) for the matter. The only web app that blatantly does not is Remember the Milk.
GTD Agenda’s strength is that it is constructed out with GTD in mind. For those that are new to this term you can check out this series of articles on what Getting Things Done is About.
What i like about the presentation of the interface is that it is more clean compare to apps like ToodleDo which is very cluttered. A clean interface enables the user to focus on what he should be occupied with at this moment.
The user can go about setting his 20000 feet to 50000 feet goals and visions under the goal tab
Notice that all the goals would need to below to a certain category.
After all these are defined you can get down to planning your projects. Projects can be linked to a particular goal. So that during review you are able to list out the projects that you will undertake to meet that goal.
With the goals and projects defined we have set up the basic infrastructure of our todo list. Whats left is to explore how we use it daily.
Suppose that a thought enters you head that you have an actionable task to perform or you are doing your daily mindsweep, you can enter the task one at a time through its easy to use interface.
By doing this, you will not bother about the Categories/Contexts and due dates, notes. A key difference between GTD Agenda and many of the other todo list applications is the absence of an Inbox when you work on tasks that have not been processed yet.
At times i would need to skim though all my tasks to identify those that i have not organized.
The task details is important and gives you a good idea how you can filter in your review and do it phase. The Context enables you to freely define whether you want it to be based on Location, Person or Something else. You can set 5 levels of priority and you have a check box to mark this as next action.
The repeating option is great. But most other todo list have this and they do provide for more flexibility like repeating on Thur,Sat and Sun. Repeating is important to me and certainly is a good initiative here.
A good feature for GTD agenda is the ability to set Daily and Weekly Schedule. Before you go about doing your task you gotta plan what you want to do for that day. That would mean breaking your days down into chunks. This will give you a good marker what is planned out for that day so that you attempt to use each day to the fullest.
When it comes to actually making use of the task list to do work, you will always want to use a Next Action and GTD Agenda does provide that.
Else when you switch to another location or with a person that you might have things for you can make use of the contexts to bring up tasks related to the person.
If you would like to have a one stop shop where you can view key milestones or important events there is a calendar section for it too.
Mobile GTD Agenda
In this age and time, if a web application is not ubiquitous then its not really going to be useful. I try out the mobile version of it and i have to say its very good.
I am using an iPod Touch trying it out on the Safari browser. You can bascially review and add new task on your phone or pda now. The flaw is that you cannot use this offline on your mobile device.
Its a good package i feel and it certainly helps that if you are going to do GTD you might as well go for one that matches the work flow as close as it can. However, i think there could be some challenges for GTD Agenda as the free Web apps around are getting close to this capability. They would need to up their game if they really want to start differentiating themselves from them.
Do give GTD Agenda a try by using the image url below