What to Collect
WAToDo! allows the user to collect alot of things into its lists and projects.
In your life you would encounter alot of thoughts, such as ideas, problems and repeating things to remember.
- emails and calls you have to make to your clients
- groceries that you need to buy for the week
- phone bills that you need to pay due on the 13th of this month
- warranty expiry of your smartphone
- get down to doing a requirement to add on to your development at work
- draft out documents required for the audit coming up
- check with the QA personnel what is required for the upcoming audit.
- to manage monthly paychecks by distributing them to various spending accounts
- get my subordinates to validate the existing documents for audit again
WAToDo allows you to collect them.
Collecting your tasks into Inbox, Someday/Maybe and Custom Lists
Inbox is a universal list to collect anything that you can think of i.e. all the life examples listed above.
Once you collect everything here, you will then be able to re-distribute it to other projects and lists when you organize them
Should you know which lists or projects these tasks fall under, you can directly create these tasks into custom lists.
We will explain more about custom lists later, but as a short definition, custom lists allows you to categorize tasks based on your areas of focus or responsibility. This could be your personal goals for this year, the individual big projects you manage at work, or a specific responsibility your boss task you with.
You will be able to edit and delete these lists as you like. Which we will show you later.
Someday/Maybe according to GTD, contains all tasks and projects that the user has decided not to commit to at present. Just because something is a good idea doesn’t mean it needs to be followed through on with action. Examples of projects like these could be:
- Plan for extra training for your employees which are not mandatory
- Learn to make a wooden toolbox when i have free time
This list is also a permanent list which means you cannot delete it.
Creating Custom Lists
Unlike Inbox and Someday/Maybe Lists, WAToDo does not provide you with any starting custom lists. It is up to you to decide what you name these lists!
Note the "Cross" button on the top corner, touch on it will bring up the custom list create.
Enter the name of your custom list. Then touch "Save"
Your list will be created you can touch the "<" to go back to the main view.
Now you have one more custom list to add tasks and projects to.
Defining the task
To create a task you will need to go into your Inbox, Someday/Maybe or Custom List. Similar to the custom list there is a "+" button on the top right corner. Touching this button brings you to task creation.
Enter the task by defining the tasks. Provide a clear actionable definition to allow you to relate next time what you need to do. Touch "Save" to create or "Cancel" to discard.
You will be brought to the task details. Your task is already created, but to make it easier for you to manage, review and do your tasks in the future, you may want to configure some options. If you do not wish to, touching the "<" arrow will bring you back to your lists.
Making a task a project
Task also needs to be granular level for you to easily carry out. If a task is made up of multiple actionable steps, you can turn this task into a Task Project. A project would allow you to specify more sub-tasks.
Note: If you toggle from Project to Task, all existing tasks in that project will move to the parent of this project.
Defining Due Date
Defining a due date enables you to keep track of when the tasks becomes due. It prompts you that you have Yo get this task done immediate and not procrastinate.
A specially created calendar makes selecting dates easier. Navigate by monthly calendar or for fast entry select from 9 Pre-defined date below the calendar selector.
There are other ways to group importance of tasks. One common way is to use priorities.
Things To Do provide 4 priorities: High, Medium, Low and None. 4 priorities allow you to group tasks based on the urgency nature of task. You may also choose to use only 2 priorities: high or none, it's all up to your workflow.
Next Action and Complete
A task by default will be saved as incomplete but can be triggered in 2 modes.
Next Action works abit like priorities. It is essentially an uncompleted task but earmarked by you to be next in line to be done. Next action tasks is sorted higher than due dates and priorities in lists and projects since it is what you intent to do next.
GTD: WAToDo provides a list of Next Actions at the home screen. Any tasks or projects toggle as Next Action, will show up there. Essentially, use next action to flag off 1-2 tasks you wish to accomplish next.
Uncompleted tasks and Next Action tasks when finished will be toggle to complete. This will essentially be equivalent to checking the tasks in the list screen.
You can specify tags for tasks or projects. Tags is a way to further classify your tasks and enables you to better manage and execute them later on. For more on how to organize your tasks using tags, go to Organizing Lists and Tasks to learn more.
GTD: Think of this as your contexts. WAToDo! allows you to select multiple tags per task and you can categorize them yourself into person agendas, location or duration.
Moving or Re-assigning tasks
At times you would want to move tasks from Inbox list or another custom list to another project or list. WAToDo! allows you to do this as well as move it into Task Projects.
Select the List or Project you want to move it to.
When you have more things to keep note, remember or specify you can make use of notes to attach more details. It will show up in snippets in your lists as well as in your task view.
Specify Repeating Tasks
Tasks like "to manage monthly paychecks by distributing them to various spending accounts" is something that you will do repeatedly every month.
Touching from Repeating will bring you to the Repeating Manager. Here you will see what is the current Repeating Status, from "No Repeating" to "Repeat Task every weekday"
Repeats from allow you to specify when the repeat will start from. Selecting "Due Date" will repeat from the date the task is due. Selecting "Completion Date" will repeat from the date you completed this task.
Example: Today is 4th Dec 2010 and task due date is 3rd Nov 2010. From Due Date for a every weekday task will result in the new task being created on 4th of Nov 2010. From Completion Date will result in the new task being created on 6th of Dec 2010 since 5th of Dec is a Sunday.
WAToDo! allows 3 categories of repeating. Touching on "Daily", "Weekly" and "Monthly" allows you to specify which time frame to repeat. Touching on "-" removes any repeating.
There are 2 forms of Daily repeats.
Every Weekday will result in the task repeating on every Monday,Tuesday,Wednesday, Thursday and Friday
Repeat every X day(s) will result in the task repeating in a specified interval.
Example: Every 3 days, Every 1 days
In Weekly, you specify that the task repeat every X weeks on which ever days of the week specified.
Example: Every 2 weeks on Tuesday, Wednesday and Saturday.
There are 2 modes for Monthly
Repeating day X of every Y months enable you to set repeating to a specific day of the month for every few months.
Example: Repeat day 2 of every 1 months repeats on 2nd of every 1 month interval.
You can also specify the task to repeat every 1-5 week days of every month.
Example: Repeat every second Thursday of every 3 months!
Once a task is made completed, a new task will then be created.
To learn how to organize Lists and Tasks proceed to Organizing Lists and Tasks.